Additionalinformation

Additional Information

only qualified french speaking candidates will be contacted.

Companydescription

Company Description

We have been mandated by a client of ours to source for a phenomenal individual to fill the role of Personal Assistant to Director

Our client is a leading global financial institution offering Life Assurance and Short-Term Insurance services and provides a wide spectrum of insurance solutions tailored to meet unique individual and corporate clients' needs.

Jobdescription

Job Description

Key Focus

This role provides PA support to a senior Manager and is individually accountable for achieving results through own efforts.

Descriptor

• In general accountable for the PA support to managers in role size R and senior (exceptions may apply).
• All responsibilities of the Secretary and PA, as well as the following.
• Could be accountable for the management of one or more staff members.
• Accountable for the coordination of other PA's deliveries in the Business Unit.
• Strong focus on dealing with escalated queries from clients, customers and other stakeholders (with potential for brand damage).
• Often accountable for the resolution of escalations without the involvement of the senior manager.
• Strong understanding of the business unit and associated OMSA structure.
• Act as an ambassador for the Business Unit.
• Advanced skills in minute taking and developing non-standard reports, minutes, presentations and correspondence.
• High level of ownership and independence (able to run the office in the absence of the senior for long periods of time).
• Accountable for completing task of a personal nature on behalf of the senior manager.
• High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).
• Could be accountable for the management of a budget or significant spending on a budget.

Key Result Areas

Administration & Support:

• Performs secretarial duties for an executive or senior employee.
• Accountable for completing task of a personal nature on behalf of the senior manager.
• Manages queries on behalf of manager and performs delegated tasks.
• Ensures senior is equipped with necessary documentation to proceed with meetings.
• Manages diaries.
• Provides department with support in relation to arranging functions, venue bookings, making travel arrangements when necessary
• Responsible for office infrastructure, e.g. office equipment and ordering of stationery.
• Maintains confidentiality of information
• Could be accountable for the management of a budget or significant spending on a budget.

Personal Effectiveness:

• Accountable for service delivery through own efforts.
• Individually accountable for managing own time, tasks and output quality for periods of 1 day to a maximum of 3 months.
• Makes increased contributions by broadening individual skills.
• Collaborates effectively with others to achieve personal results.
• Accepts and lives the company values.

Relationship Building:

• Maintains professional internal and external relationships, at management level.
• Builds and maintains relationships with suppliers and venue coordinators.
• High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).

Qualifications

• Secretarial / PA knowledge and experience.
• minimum of 2 years experience

. Proficiency in the use of French Language

. Should be between 28 - 35 year old

• Strong skills MS Office.
• Strong Presentation (Powerpoint package) preparation.
• Strong knowledge of Excel.